Departmental coordinators
Elenco departmental coordinators
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Main taks and responsabilities general administration: track and manage deliverables and timelines related to grants, contracts, vendors, and partners monitor grant administration to ensure compliance with reporting and expenditure requirements supervise compliance of administrative documents and their proper filing ensure the smooth flow of administrative information and data to the hq supervise flow of administrative information from project partners and the compliance with mou design and implement administrative routines, procedures, and systems to increase efficiencies ensure compliance with local operational manual, sops and develop procedures to implement organizational policies, including those related to hr management accounting: supervise and approve regular accounting, including monthly reconciliations, monthly and yearly closing of accounts, monthly journal entries financial reporting support the preparation of financial reports, in coordination with hq and administrative team, to ensure conformity with donors’ procedures supervise and approve annual financial report budget and planning: collaborate with the country representative, sectors coordinators and project managers to develop budgets collaborate with the project managers and sector coordinators to monitor actual and forecasted expenses against budget to avoid under and overspending on the projects monitor financial flows of the projects coordinate the preparation and constantly monitor/update of core budget of weworld-gvc in mozambique procurement: coordinate the preparation and launch of tender dossier check the proper filing of procurement procedures collaborate with project managers to update procurement tables verifies that all projects’ procurement dossier is complete, and supervises its correct archiving audit and expenditure verification: ensure the timely preparation of all projects’ documents during audits and or project expenditure verifications collaborate to the management of financial audit performed on the projects supervise yearly financial audit on general accounting for local authorities prepare information and be directly responsible for any assessment/audit performed by donor on weworld-gvc administrative procedure human resources: supervise administrative and finance local personnel to complete routine tasks and provide for their capacity building participate in analysing staffing needs & costs, compensation & benefits, and performance review practices supervise compliance with all ww-gvc employment regulations relating to payroll, health insurance, work insurance, employee benefits support country director to monitor and revise where necessary salary scale, as well as supervising staff leaves, holidays, overtime and contractual obligations requirements qualifications and knowledge degree in economics, political science or related fields good knowledge of main donors’ administrative rules and procurement procedures (echo, ue, un, aics) excellent knowledge of written and spoken italian knowledge of written and spoken portuguese/spanish is preferred full professional competency in microsoft office suite, especially word, excel and outlook professional experience at least 2 year of previous professional experience in similar roles skills and abilities planning, reporting, monitoring and evaluation skills organization and teamwork skills ability to support and train staff to enhance skills proactive and dynamic attitude ability to adapt and work under constraint, under pressure and in complex and multicultural contexts good listening and communication skills positive attitude to work, self-reflective, motivated, inspired, collegial strong commitment to the mission of weworld-gvc demonstrates integrity with regards to ngo values and ethical standards displays cultural, gender, religion, nationality and age sensitivity and adaptability treats all people fairly without favoritismat present, the main donors are italy (aics), the eu (dg echo), unicef, ocha, and belgium (dgd)it is required to work in close cooperation with the project managers and the country representativeweworld-gvc, recently constituted from the merger of two ngos, is an italian secular and independent organization working since in international cooperation and humanitarian aiddeadline: 28 april starting date: mid-may/june gross salary: to be defined according to the candidate’s profile working context weworld-gvc has been working in mozambique since with development and emergency projects in the fields of education, food security and drr in the provinces of maputo, gaza, inhambane, manica, zambézia and cabo delgadoweworld-gvc works mostly with girls, boys, women and youth, actors of change in every community for a fairer and more inclusive worldjoining the weworld-gvc team means being part of the development of a dynamic organisation where the contribution of each staff member is promoted and valued, working together towards the collective achievement of shared goals and visiontheir responsibilities include financial reports, accounting, verification of supporting documents, procurement, human resources, planning and budgetingthe country finance manager will be responsible for the administrative management of the projects funded by different donors implemented in mozambiquesupports people overcoming emergencies and guarantees a life with dignity, opportunities and a better future through human and economic development programs, in the framework of the agendapresent in 29 countries with 128 projects, weworld-gvc operates in the following areas of assistance: human rights (gender equality, prevention and combating violence against children and women, migration), humanitarian aid (prevention, emergency relief and rehabilitation), food security, access to water, health and hygiene, education, global citizenship education, quality teaching and international volunteeringat present, our main donors in the country are italy (aics), the eu (echo), the un (unicef, wfp, undp and fao) and swiss cooperationweworld-gvc carries out emergency projects in the provinces of manica and cabo delgado; a three-year project to mitigate niño drought effects in the province of maputo starting in and in it has been intervening in response to idai and kenneth cyclone to assist affected populations and in it has been intervening in response to covid-19, social cohesion and peacebuilding in cabo delgado provinceposition: country finance manager mozambique location: maputo type of contract: a first 4 (four) month collaboration contract subject to verification of the achievement of specific objectives (these objectives will be agreed upon arrival on assignment); a second collaboration contract of 8 (eight) months renewable, following the positive evaluation of the first three months of contract
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) qualifications & experience: • a level standard maths and english or equivalent – desirable • port industry experience –essential • ability to interface at all departmental levels, and present clear and concise reports • excellent organisational skills to deal with last minute changes to the work schedule • good communication and influencing skills to ensure that all resource requirements are met for each shift • ability to establish, build and maintain stakeholder relations • ability to work autonomously and as an effective member of a team • excellent attention to detail qualities • ability to build relationships with all departments within the organisation and achieve buy in and ownership to quality standards / initiatives • ability to problem solve • ‘completer / finisher’ mindset • intermediate level it skills outlook, excel, word and power point as well as rostering systems • flexibility will be required in this role which will include working shifts and overtime to meet business requirements • generous annual leave allowance (25 days – excluding bank holidays) • attractive annual bonus schememaximise efficiency and effectiveness whilst considering commercial, operational and safety factorsreporting to the labour superintendent, the labour planner will support the planning and deployment of adequate manpower resources, to meet the requirements of the terminal operation(10 %) • flexible benefits platform allowing you to pick and choose the benefits that suit you • professional membership subscription - fee paid for by us • health cash plan – low-cost insurance package that provides cash back towards healthcare bills and a wide range of other wellbeing benefitsyou will receive cover for all kinds of treatments including eye care and dentistry, specialist consultations, x-ray etc • 4 x salary life assurance – creating financial security for you and your family • 2 onsite gyms / showers facilities • onsite catering facilities • regular family eventskey responsibilities: working with the labour superintendent and the operations management team, and through own efforts, establish the daily demand for labour and ensure that the requirements are met and that the correct numbers of staff with the right skills are present on the shifts planned in planning labour, take into account the demands for labour on a longer-term basis to ensure that short term deployment does not impact upon more urgent longer-term needs monitor, record and ensure the effectiveness of labour deployment deploy labour, with high attention to cost control at all times ensure overtime, under hours are within the target agreed by operations management actively identify opportunities to improve labour efficiencies & effectiveness and implement improvement suggestions in conjunction with the hc department, administrate operations labour resource, holiday and sickness arrangements liaise with company representatives for agencies supplying contract labour with regards to labour resourcing if additional resources are required for a shift maintain records for financial reports and other management reports as required work with the training department to ensure that skill levels are appropriate supply labour statistics on a daily, weekly, and monthly basis responsibility for updating and maintaining computerised systems used for the management of terminal labour resourcing maintain total confidentiality regarding all phone calls and conversations with employees and management keep and maintain labour key performance indicators as agreed by operations management (examples: overtime hours, under time hours, leave, moves per man working hours, gang utilisation, lashers per gang, moves, etcunder the supervision of the labour superintendent, they will need to plan, organise and manage labour required for terminal operationsan exciting opportunity has arisen within our operations department for a labour planner, to be based out of london gateway stanford-le-hope, essexalso, whilst adhering to terminal policies, procedures and the working time directivedp world in the uk is at the heart of britain’s trading future, providing the right trading infrastructure, smart logistical solutions and the benefits of freeport status to our customers
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To respond to customer queries and, follow departmental procedures with a high level of accuracy in what is a strictly regulated environmentwe also offer numerous company benefits, which are listed on our careers page https://wwwskills & competencies exceptional customer handling skills exemplary verbal and written communication skills problem solving skills essential and ability to deal with complexity coupled with managing a high workload able to work under pressure strong it capability to include microsoft office and excel ability to analyse data and basic reporting skills personal attributes professional business disposition and of smart appearance highly motivated individual who approaches work with a positive attitudekfs are one of the leading forensic providers in the ukthe closing date for this position is 3rd may but we reserve the right to close the vacancy early if we have sufficient applicants to progress to the next stage, so make sure to get your application in early if you're interested!logistics scheduling, driver communications and general logistics administration support to meet, greet and register all kfs visitors in adherence with kfs security policy and guidelinesduties & responsibilities support the csd manager in providing a day to day csd administrative service to the heads of department and their teamsthis is a broad customer facing role, which will provide a highly professional and exceptional service to customers both internally and externallyuk/forensic-science-careers/please note that you must have been a resident in the uk for the past 5 years to be able to work in this position due to secruity vetting requirementscoordinate an efficient telephone, postal and stationery service coordination of meeting room and company vehicle booking administration to support other general administration tasks as requiredprevious experience in related working environment is essentialyour role will be full time (37 hours per week) based in our office in wymondham, norfolkwe at kfs are currently seeking a submissions officer who will provide a comprehensive administration and operational support to our customer services department and the wider kfs teamour team of forensic scientists are experienced in the interpretation and reporting of a wide range of evidence types in support of criminal investigationswe pride ourselves on delivering a quality service and building strong working relationships with our customer basethis role is an excellent and exciting opportunity to join our customer services team in a unique sectorhigh level of honesty and integrity strong work ethic and commitment team player and willingness to support others qualifications & experience gcse maths & english essential, a levels or equivalent desirableto coordinate an efficient exhibit management and storage system to include booking in and returns with emphasis on continuous improvementable to work on their own initiative and with exceptional attention to detail well-developed interpersonal skills will be essentialin return, we offer a starting salary of £the tasks associated with this role are wide ranging and therefore job holders will be required to be flexible and demonstrate effective teamwork in achieving the day to day work objectives of the department
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At present, the main donors are italy (aics), the eu (dg echo), unicef, ocha, and belgium (dgd)purpose of the role within this framework, weworld-gvc seeks to recruit a project manager to and lead the implementation of the two projectsweworld-gvc, recently constituted from the merger of two ngos, is an italian secular and independent organization working since in international cooperation and humanitarian aidits approach is three-folded, and builds on (i) infrastructural interventions to improve service delivery, (ii) capacity building to water establishments’ local offices, and (iii) community engagement to promote water accountability and public participationweworld-gvc works mostly with girls, boys, women and youth, actors of change in every community for a fairer and more inclusive worldjoining the weworld-gvc team means being part of the development of a dynamic organisation where the contribution of each staff member is promoted and valued, working together towards the collective achievement of shared goals and visionsupports people overcoming emergencies and guarantees a life with dignity, opportunities and a better future through human and economic development programs, in the framework of the agendaother tasks provide inputs for the update weworld-gvc strategies, by conducting needs assessments when relevant contribute to the development of competitive and responsive project proposals the duties and responsibilities set forth above are not exhaustive and the role holder may be required to perform additional duties (iessential requirements qualifications and knowledge advanced university degree or equivalent in the field of water management, development studies, project management fluency in written and spoken english professional experience at least 4 years of experience in project management in development programs proven experience with impact-driven implementation of activities and team management, as well as logistics, meal and budgeting for programs above 1 m eur skills and abilities strong interpersonal relationships and good communication and leadership skills ability to perform under stress condition capacity to work autonomously and in problems prevention/resolution proven organizational skills and ability to effectively manage multiple tasks while fostering quality, team spirit and positive working relationships with colleagues integrity in line with the humanitarian principles and ethical standards cultural, gender, religion, and age sensitivity and adaptability strong commitment to weworld-gvc mission desirable requirements previous experience in lebanon or in the middle east previous experience in water programs availability to commit for a long-term deploymentpresent in 29 countries with 128 projects, weworld-gvc operates in the following areas of assistance: human rights (gender equality, prevention and combating violence against children and women, migration), humanitarian aid (prevention, emergency relief and rehabilitation), food security, access to water, health and hygiene, education, global citizenship education, quality teaching and international volunteeringposition: project manager – water development reporting to: head of programmes/program manager collaborating with: water advisor, senior hydraulic engineer, and support departments managing: field team of 5-6 individuals location: lebanon, bekaa, zahle office with frequent visit to field areas type of contract: a first 3 (three) month collaboration contract subject to verification of the achievement of specific objectives (these objectives will be agreed together with the country representative upon arrival on assignment); a second collaboration contract of 9 (nine) months renewable, following the positive evaluation of the first three months of contract starting date: asap gross salary: to be defined according to the candidate’s profile application deadline: 25 april working context weworld-gvc started operating in lebanon in and has refined its water governance program for over seven yearscurrently is implementing two multi-year water projects supporting public water and wastewater services through funding by afd and eu-madadmain functions and duties projects management (70%) plan and supervise the implementation of projects’ activities ensuring effective delivery in line with all donors’ regulations, lebanese legislation and professional standards ensure satisfactory management of project budgets in collaboration with finance and logistics conduct procurement processes in collaboration with the logistics and finance department closely monitor the contracted works and directly liaise with the consultants and contractors initiate and conduct assessments, baseline surveys, beneficiaries satisfaction surveys and end line surveys ensuring stakeholder participation plan and supervise the implementation of communication and behavioural change campaigns monitor and assess the progress of implementation of activities and devise corrective measures as and when required, ensure that project impact is maximized and lessons learnt are continuously documented and shared ensure timeliness and accuracy of internal and external reporting, in collaboration with the meal department communication, coordination and representation (15%) ensure effective coordination with support departments establish and maintain networks with operational and institutional interlocutors involved in the realization of the project represent weworld-gvc at relevant public, coordination and representation meetings involving local stakeholders, authorities, international agencies and ngos prepare visits of donor representatives / hq visitors / other stakeholders whenever requested participate in all consortium relevant meetings, as well as relevant sector meetings or other relevant coordination bodies in the target areas team management and hr (15%) ensure the appropriate staffing of the project, planning and implementing specific actions to recruit, manage and motivate staff ensure that directly line managed staff have clearly defined objectives, understand their responsibilities and receive meaningful feedback on their performance provide support and advice to project staff, ensuring clarity over project plans and priorities and encouraging effective teamwork establish and maintain a collaborative and high performing working environmentunder the direct line management of the head of programmes/program manager, the project manager will be responsible for successfully implementing weworld-gvc’s components of the projects, in close cooperation with the project partners and the consortium coordinators, beneficiaries, and stakeholdersimplementation of other specific tasks assigned by the line manager and preparation and transmission of additional information requested by hq)